How-To:Create a New Employee
From TimeMinder Help
This is accessed by selecting Employee->New from the drop down menu
This option is used to enter New employees into Time-Minder.
- The first field that needs to be filled in is Employee Code. This code identifies the employee to Payroll. It must be exactly the same identifying code as what is used in the Payroll system. Tip: For employment agencies it is useful to give a new employee (who doesn’t have an employee code from Payroll yet), a temporary alpha code. Once the code from Payroll is received, this can be entered into Employee Code using Code Changer menu option. See Code Changer for more details.
- Name - Use the employee's Surname, leave a space then First Name. This allows alphabetical sorting.
- Give the employee an available Card Number then press Enter. This fills out rest of field with leading zeros. Tip: Swipe card allocation – It is a good idea to have a Card Allocation Register. This would contain a record for each employee, showing which swipe card they have been issued. Effectively maintaining this register will eliminate the duplication of card issues and simplify the allocation of cards to new employees. It also provides a means of identifying cards that have been lost or damaged.
4. Enter past Public Holiday Shifts and time credit.
5. The shift roster - Assuming shifts have already been set up, enter the appropriate shift for each day by clicking on the Name pull down menu. Highlight the shift and click on it. The Shift name, start and finish times will be displayed. See How-to Create a Rotating Roster.
6. To enter the same shifts in all days below the shift just entered, press F11 key. Otherwise, you will need to click on each individual day. Important: Make sure that there is a shift for every day, even if the person does not work on that day.
7. Do the same for classifications and cost centres.
8. Clear Weekly – Tick this to clear shift entries on a weekly basis or leave unticked if shift details are to continue. Tip: This is particularly relevant for casuals.
9. When all relevant fields are filled, select Save. DO NOT SELECT NEW since it clears all fields. Only use New when you make an error and want to start again.
