Corrections

From TimeMinder Help

Correct times

Corrections may be necessary in the following situations:

• Swipe in / swipe out missing or is not accepted at time clock
• Multiple card swipes accept
• Casual leaves early but does not swipe out (verify correct time from client before doing correction)
• Casual uses wrong card
• Incorrect cost centre or pay code input to shift roster
• Adjusting any other incorrect shift / time / pay data for an employee.

The Corrections screen can also be accessed through the Daily Report by clicking on the Employee Code (next to the relevant employee) in the grey shaded area. This is located on the left hand side of the screen. Similarly, Corrections can also be accessed through the Time Sheet Report by clicking on Date (next to the relevant employee) in the grey shaded area.

When making a correction from Corrections menu:

1. Type the date (defaults to current month and year)
2. Enter the correct time(s) in HHMM format – no dot required – eg 0730 and any other relevant information
3. Press 'Enter'
4. Click Calculate if changes made to time(s) or shift number(s). Then click 'Save'. OR click 'Save only', if changes made only to total(s), classification code(s), cost centre(s) or leave.
5. Click 'Close' or if making the correction through a report, click on 'Screen' to refresh the report view.
6. If making corrections through the corrections menu, run the Daily Report to ensure that the details are now correct.

Tip: If an attendance time period is required that falls outside shift parameter calculations, manual inputting of time maybe required. In this case, click on Save but NOT Calculate to avoid the pre-set shift configuration overriding your correction.

Create New Week

This is the manual option to create a new weekly data file ready for times to be downloaded into. The program will prompt you automatically to make a new weekly data file when it downloads data for a week that hasn't been created yet. If you receive one of these prompts at an unusual time, Contact the Help Desk.

Create New Week (Rostered Times)

Use this option to create a new week of records as if all the employees had clocked in and out exactly as they were rostered to. Useful for forecasting or for generating holiday week working records to process through a payroll system.